The Policies
Purpose

SorceryNet is an open and active chat network, with a heavy focus on Role Play and support channels.

Nickname ownership

Nicknames are allocated on a first-come, first-served basis, to the first person who registers the name with NickServ. However, we expect users to act in good faith and reserve the right to remove a nickname registration where we believe that this has not been the case. Nickname and account registrations expire ten weeks after they are last used. For nicknames, ‘used’ means that you were using the nickname while logged in to the account which owns it. For accounts, ‘used’ means that you logged in to the account, regardless of the nickname you used to do so. Nicknames which are the primary account name only expire when the entire account is expired.

In some cases, such as for very old accounts, we may, at our discretion, extend the expiry time of a nickname or account. We will not normally do this beyond 15 weeks past the last use.

Some nicknames and accounts, including but not limited to some of those owned by current or former network staff, do not expire at all. These accounts can be identified by the ‘Hold’ flag in their NickServ info output.

Nicknames and accounts which are expired will not automatically be dropped. Please contact network staff if you would like to take over an expired nickname.

Channel ownership

Channels on SorceryNet  are allocated on a first-come, first-served basis to the first person who registers it with ChanServ. As with nicknames, however, we reserve the right to remove or alter registrations where we believe they have not been made in good faith.

channels expire after 60 days in which no user on the access list for the channel has joined it. Further information, policies and guidelines relating to channel ownership can be found under group registration.

On-topic Use

We strongly urge you to adhere to the channel guidelines and server guidelines.

Off-topic Use

We expect all users of the network, whether affiliated with a channel or not, to act in good faith and in accordance with both their local laws and those applicable where SorceryNet operates. Use of SorceryNet and its facilities is a privilege, not a right, and may be withdrawn where we believe that this has not been the case.

Unlawful activities and related support activities are considered off-topic, as are inappropriate advertising, heavy media file trading, proprietary game software modding, warez, porn and various forms of antisocial behaviour, including (but not limited to) political, racial, ethnic, religious or gender-related invective.

In accordance with UK law SorceryNet has no tolerance for any activity that could be construed as:

incitement to racial hatred
incitement to religious hatred

or any other behaviour meant to deliberately put upon a person harassment, alarm or distress. We do NOT endorse or encourage discrimination on the grounds of e.g. race, religion, gender or sexual preference and operate with a zero-tolerance policy for libel and defamation.

While we believe in the concept of freedom of thought and freedom of expression, SorceryNet does not operate on the basis of absolute freedom of speech, and we impose limitations, e.g. on “hate speech”.

We expect all members of the community to be respectful of one another and of the privacy of others, and we reserve the right to terminate anyone’s access to our services at our discretion.

While we encourage registered groups (projects) and channel owners to adopt our channel guidelines and server guidelines, projects are free to set their own policies for their namespaces as long as such policies do not contravene network policy, and many projects choose to extend their code of conduct and similar agreements to their presence on SorceryNet. In the event that a project makes the decision to ban a user from their channel(s), we ask that such bans be respected and note that ban evasion may result in a network ban.

Please note that the examples above are examples only and do not constitute an exhaustive list. In line with our policies, philosophies and guidelines we will review each case individually and the response and actions may differ from case to case.

Unlawful Activity

SorceryNet cannot condone or support behaviour which is clearly unlawful. While we do not have the resources to closely monitor the thousands of channels on the network, volunteers are required by policy to pass on credible information, provided by you as a user of SorceryNet, about any unlawful activities. This is true whether you are talking about your own activities or those of someone else. Please be aware that we have this responsibility.

Public Logging

If you are considering publishing channel logs, think it through. The SorceryNet network is an interactive environment and users may not weigh their comments with the idea that they will be enshrined in perpetuity.

Nevertheless, we understand that a channel may find it useful to publish logs so that other users may search and find answers to questions that have previously been addressed on the SorceryNet network. Ensure that you notify users (by way of channel topic, channel entry message or similar) that the channel is being publicly logged and consider providing a way for users to make comments without logging.

If you operate a service that scrapes internal channel content or publishes logs, always make sure to obtain permission from the channel owner or SorceryNet staff before you start publishing logs or other data, and ensure that there is an easy way for projects to opt-out later and to request removal of previously published logs or data. You must respect the opt-out requests in a timely manner.

If you are thinking of “anonymizing” your logs (removing information that identifies the specific users), be aware that it’s difficult to do it well—replies and general context often provide identifying information which is hard to filter.

If you just want to publish a single conversation, be careful to get permission from each participant. Provide as much context as you can. Avoid the temptation to publish or distribute logs without permission in order to portray someone in a bad light. The reputation you save will most likely be your own.
Privacy Policy and Data Retention

This section describes how SorceryNet makes use of the information you provide when you use the SorceryNet network and sorcery.net website (hereinafter collectively referred to as ‘SorceryNet services’).

If you are asked to provide information when using SorceryNet services, such information will not be used for any purposes other than those described in this section.

SorceryNet collects and uses certain information about users in order to provide services and enable certain functions.

SorceryNet may collect the following information:

Nickname/handle on the SorceryNet network
E-mail address
IP address/hostname

Collecting the above data helps SorceryNet deliver its services to you.

Specifically, SorceryNet may use data:

To improve the provided services.
To enable you to reset your password/recover your account.
To contact you in relation to group registrations and associated channel namespace management.
To respond to a specific enquiry made via e-mail or the support system.

Please note that the SorceryNet websites and network may contain links to other websites, and SorceryNet has no control of websites outside of the Sorcery.net domain. If you provide information to a website or service to which SorceryNet links, SorceryNet shall not be responsible for its protection and privacy.

SorceryNet retains data for the purpose of debugging and restoration for a maximum of 60 days. This means that any data SorceryNet holds, will be purged 60 days after the date at which you last connected to the SorceryNet network or deleted your SorceryNet account.

SorceryNet policies are updated from time to time, and the latest version of policy will be published on this page.

This Website wish to define and inform you of any and all of the instances in which your personal data and information may be saved and how it may be used by SorceryNet, how it may be shared, and the level of protection we use to safeguard your personal information.

TABLE OF CONTENTS

  • Personal Information we Collect
  • Cookies
  • Uses of Personal Information Collected by SorceryNet
  • Disclosure of Personal Information
  • Data Retention
  • CalOPPA Statement
  • Maintaining the Security of Your Personal Information
  • How We Transfer Personal Information Collected Internationally
  • COPPA Disclosure
  • How to Access and Control your Personal Information
  • Changes to this Privacy Policy

PERSONAL INFORMATION WE COLLECT

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

From Clients of our Service:

E-mail Address for the purposes of account management and protection from abuse.
Internet Protocol (IP) Address for the purposes of account management and protection from abuse.
Your user ID or “nick” for the purposes of account management and protection from abuse.

From the Website(s) and Email

We use wordpress as our website CMS and this may store a cookie on your computer, when you visit the website you will be asked if you accept this policy.
Google reCaptcha (where used on the site). Google may also store a cookie. You may opt out here.

Media

If you upload images to the website or send links to channels, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

USES OF PERSONAL INFORMATION COLLECTED BY US

E-mail address is used to confirm account ownership, and for account management purposes such as password resets.
Google reCaptcha is used to prevent spam and abuse of the webchat service and to improve delivery of our content.
Webserver logs are regularly pruned and are created by the webserver. No usernames or passwords are ever logged by the webserver.
Compliance with valid legal process

SorceryNet does not collect or log private or public chat. However, users may log their own chats privately. Be careful about disclosing any personal information in a channel or private message because that information may be logged by a third party, which is beyond the control of SorceryNet.

DISCLOSURE AND USE OF PERSONAL INFORMATION

SorceryNet may be required to provide your personal information to law enforcement in the event of a criminal investigation, criminal prosecution, or civil subpoena. SorceryNet will comply with legal instruments that follow proper procedure and are sufficiently narrow in their scope as to not infringe on the civil liberties of others.

DATA RETENTION

We retain all account information and data indefinitely unless a user deletes their account (/msg nickserv drop ), in which case the data is purged from our systems in accordance with our general data retention policy of sixty (60) days. We retain login activity for a period of sixty (60) days after which the data is purged from our system. We do not maintain any logs of user chat activity.

CalOPPA STATEMENT

The State of California requires us to post specific language related to our privacy policy. By default, SorceryNet does not share your private information with any third parties aside from the disclosures already made in this privacy policy. However, if you wish to inquire into how SorceryNet does not share our user’s personal information with third parties for direct marketing purposes, you may contact: policy@Sorcery.net.

MAINTAINING THE SECURITY OF YOUR PERSONAL INFORMATION

Your personal information is safeguarded by SorceryNet. You may access your personal information maintained by SorceryNet via a services command (/msg nickserv info ). Personal information stored by SorceryNet can also be made accessible to other third-parties on the SorceryNet network on an opt-in basis only. All personal information maintained by SorceryNet is encrypted and stored on a server located in the European Union.

HOW WE TRANSFER PERSONAL INFORMATION COLLECTED INTERNATIONALLY

We collect information globally and primarily store that information in the European Union. If we transfer your personal information from the European Union we will request your consent.

COPPA DISCLOSURE – About Children’s Online Privacy

The Children’s Online Privacy Protection Act (COPPA) was passed to give parents increased control over what information is collected from their children online and how such information is used. The law applies to websites and services directed to, and which knowingly collect information from, children under the age of 13. Our online services are not directed to children under the age of 13, nor is information knowingly collected from them. For additional information on COPPA protections, please see the FTC website at: https://www.consumer.ftc.gov/articles/0031-protecting-your-childs-privacy-online

HOW TO ACCESS AND CONTROL YOUR PERSONAL INFORMATION

You may delete your personal information at any time via a services command (/msg nickserv drop ). You may also change the email address associated with your account via a services command.

CHANGES TO THIS PRIVACY POLICY

BY CONTINUING TO USE THIS WEBSITE AND/OR SERVICES, YOU AGREE THAT YOU CONSENT TO THIS MOST RECENT PRIVACY POLICY. FROM TIME TO TIME, SORCERYNET WILL MAKE CHANGES TO ITS PRIVACY POLICY AND SUCH CHANGES WILL BE COMMUNICATED VIA MOTD, GLOBAL NOTICE AND THIS WEBSITE.

SorceryNet will not share user’s personal information with third parties for direct marketing purposes.

For all civil or law enforcement requests, please contact infra@sorcery.net. If you have a request that requires mailing or courier, please use the information below:

SorceryNet, 54 St Katherines Mews, Peterborough, Cambridgeshire, PE7 8BA

While SorceryNet agrees to accept service of law enforcement requests based on the above method listed above, SorceryNet does NOT waive any legal rights based on this accommodation.

Last revised May 25, 2018

This policy was last updated on: 25 May 2018

If you have any questions about SorceryNet policies, please e-mail policy@Sorcery.net.